In pratical terms, there will be two technical means to transmit the required reporting formalities (listed on (« presentation of the National Single Window » page) electronically :

  • manual data input in port community systems’web interface ;
  • importing files in port community systems. These files can be manually completed or automatically generated by declarants’informative systems and then forwarded.

These technical means are gradually available for each reporting formality and for each port community system.

Data entry screens in port community systems

Every reporting formality required in the National Single Window (see the forms’ list that must be submitted through the National Single Window at the present time) can be completed through data entry screens in port community systems.

Some port community systems can offer data entry screens for reporting formalities not required by authorities in the National Single Window.
In this case, declarants may use any or all of the screens available in PCS, subject to compliance with reporting requirements (detailed on the “Presentation of the Port Single Window” web page).

Importing files in port community systems

Importing CSV files :
Files are manually created and completed by declarants and then imported in port community systems.

Crew (FAL5) and passenger (FAL6) lists can be drawn up in spreadsheet files (CSV format) for direct integration in PCS.

File format are available hereunder :

At the present time, because of regulatory issues (pending CNIL’s approval for privacy data exchange in the NSW), importing the CSV files of FAL 5 and 6 can’t be done.

Importing XML files :
That’s machine to machine electronic data exchange. Files are generated by informative systems then transmitted and automatically embedded into PCS.

Eventually, declarants will be able to transmit every reporting formality in this way.

There are two types of informative systems which can produce XML files :

  • the embedded module which allows for on board typing reporting formalities which are then sent directly to port community systems. Since September 1st 2015, the embedded module is available in a prototype form, only connected to Marseille port.
  • Shipowners’informative systems whose interface with PCS will be implemented later. Indeed, given the lack of a common message format at European level (which would allow for connection between declarants’ informative systems and every european port), all informative systems ‘ interfaces have not yet been working.
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